Under the e-Government Act, electronic mailboxes may only be accessed using an identity card with an electronic chip and a Personal Security Code (BOK), a residence document with an electronic chip and a Personal Security Code (BOK), or an alternative authenticator with an electronic chip and a Personal Security Code (BOK).
If the statutory representative of a legal entity is a foreign national, they cannot access the electronic mailbox using an identity card with an electronic chip, as such an identity card is issued only to Slovak citizens.
However, they may grant access rights to another individual. The person authorised by the foreign statutory representative to access the legal entity’s electronic mailbox must have either an identity card with an electronic chip (if they are a Slovak citizen), a residence document with an electronic chip (if they are a foreign national), or an alternative authenticator.
The application for granting access rights to and the ability to manage the electronic mailbox of a legal entityOpens in a new window must be submitted in paper form, bearing the officially certified signature of the owner of the legal entity’s electronic mailbox, to:
National Agency for Network and Electronic Services (NASES)
Tower 115
Pribinova 25
811 09 Bratislava
Slovak Republic
The foreign statutory representative’s birth identification number (birth number) must be recorded in the Register of Legal Entities.
A foreign statutory representative may also authorise an individual who is not a Slovak citizen and who possesses an electronic identification means issued by another Member State of the European Union (for example, an eID – an identity card with an electronic chip).
A list of electronic identification means recognised from other EU Member States is provided on a dedicated website.
This can be done as follows:
A foreign national can find and copy their identifier:
a) In the “Settings” section of the electronic mailbox, under “mailbox owner URI”, where the relevant part of the displayed identifier must be copied.
Example: rc://cz/79d7d5a2-bdb6-4f4d-972a-076f19118cee_novak_vaclav,
The identifier is: 79d7d5a2-bdb6-4f4d-972a-076f19118cee,
b) In the eIDAS node environment during login, under “Unique Identifier”, where the relevant part of the displayed identifier must be copied.
Example: CZ/SK/79d7d5a2-bdb6-4f4d-972a-076f19118cee, The identifier is:
79d7d5a2-bdb6-4f4d-972a-076f19118cee,
c) Alternatively, the electronic mailbox number may be provided directly in the format E + 10 digits.
Example: E0000000001.
A foreign individual using electronic identification means from an EU Member State may only be granted access to another electronic mailbox after they have successfully logged into their own electronic mailbox as an individual for the first time.
The issuance of residence documents for foreign nationals is governed by Act No. 404/2011 Coll. on the Residence of Foreigners.
The residence document may, upon request, contain an electronic chip issued by the relevant Police Corps department of the Slovak Republic. An electronic mailbox is automatically established for holders of residence cards.
The foreign statutory representative must have their birth number recorded both in the Register of Legal Entities and in the Register of Individuals.
If the foreign statutory representative’s record in the Register of Legal Entities contains only their date of birth, access to the legal entity’s electronic mailbox will not be technically possible.
In such a case, the relevant register must be requested to add the foreign statutory representative’s birth number (mandatory identifier) in the section concerning the statutory body (first name, surname, birth number).
An alternative authenticator takes the form of a card with an electronic chip and a six-digit Personal Security Code (BOK). The alternative authenticator is issued free of charge and is valid for three years.
An applicant may be an individual who does not hold an official authenticator, i.e. who cannot be issued an identity card with an electronic chip and BOK (eID card) or a residence document with an electronic chip and BOK, and who is simultaneously:
The applicant must apply for an alternative authenticator in person at a Police Corps office. Foreign nationals without residence in the Slovak Republic may apply at all 12 Foreigners’ Police departments, while Slovak citizens without residence in the Slovak Republic may apply at 9 Police Corps document departments in regional capitals.
The application must contain the applicant’s first name and surname, date of birth, nationality, country and address of residence, BOK (which the applicant may choose freely), the business name and registered office address of the legal entity registered in the Slovak Commercial Register, and the applicant’s signature.
The accuracy and authenticity of these details must be demonstrated by presenting an identity card or passport.
If these details do not correspond to the information recorded in the source register (for example, the Slovak Register of Legal Entities) or are not up to date, the information in the source register must first be updated so that it corresponds to the information provided in the application for establishing the individual’s electronic mailbox.
The electronic-chip card will subsequently be delivered to the applicant at the address specified in the application.
If a foreign statutory representative who has an alternative authenticator wishes to access the electronic mailbox of a legal entity, they must submit, in paper form, an Application for Establishment of an Electronic Mailbox for an Individual Who Is Not a Citizen of the Slovak Republic, bearing the applicant’s officially certified signature.
The application must be sent to:
National Agency for Network and Electronic Services (NASES)
Tower 115
Pribinova 25
811 09 Bratislava
Slovak Republic
The foreign statutory representative must also have their birth number recorded both in the Register of Legal Entities and in the Register of Individuals.
If the foreign statutory representative’s record in the Register of Legal Entities contains only their date of birth, access to the legal entity’s electronic mailbox will not be technically possible.
In such a case, the relevant register must be requested to add the foreign statutory representative’s birth number (mandatory identifier) in the section concerning the statutory body (first name, surname, birth number).
The Ministry of Interior of the Slovak Republic assigns a birth number to a person who does not have permanent residence in the Slovak Republic if they apply for its assignment:
Ministry of Interior of the Slovak Republic
Department of Register Administration
Birth Number Register
Nám. Ľ. Štúra 1
974 04 Banská Bystrica
Slovak Republic
The procedure for obtaining an alternative authenticator is described on the page “How to obtain an alternative authenticator.Opens in a new window”
More information about alternative authenticators can be found on the website of the Ministry of Interior of the Slovak Republic.Opens in a new window
