Dissolution and deregistration of a civic association, trade union organization, and employers’ organization

Proposal to dissolve a civic association

1. When to use this guide

   Use this guide if you want to:

   • dissolve a civic association, trade union organization, or employers’ organization through voluntary dissolution with liquidation,
   • merge a civic association with another civic association, or a trade union organization with another trade union organization.

   This guide describes the procedure for dissolving an organization with liquidation, and without liquidation when it merges with another organization.

    

   Legislation

   The conditions for dissolving a civic association, trade union organization, and employers’ organization are governed by Act No. 83/1990 Coll. on the Association of Citizens, as amended.Opens in a new window

2. Step 1 — Find out who may file the proposal to dissolve

   The proposal to dissolve may be filed by:

   • the statutory body, or
   • an authorized person acting under a power of attorney.
3. Step 2 — Convene the body authorized to decide on the dissolution

   Under the current articles of association, the dissolution must be decided by the relevant body specified in the articles of association. This may be, for example:

   • the general assembly,
   • the members’ meeting,
   • the conference,
   • another body specified in the articles of association.
4. Step 3 — File the proposal to dissolve

   The next steps depend on the method of dissolution. Choose the option that matches your situation:

   1. Dissolution with liquidation — use this procedure if the organization undergoes liquidation after dissolution.
       
   2. Dissolution without liquidation, by merging with another civic association or with a trade union organization and employers’ organization — use this procedure if the organization is being dissolved by merging with another civic association or with another trade union organization.
5. 3a) Dissolution with liquidation

   Electronic submission
   Fill in the electronic form Proposal to dissolve – civic association / trade union organization and employers’ organization.Opens in a new window

   The proposal must be signed by:

   • the statutory body, or
   • an authorized person acting under a power of attorney.

   Use a qualified electronic signature (KEP) to sign.

    

   Attach:

   • the minutes of the body authorized to decide on the dissolution with liquidation, stating the date of dissolution and the date of entry into liquidation,
   • the minutes of the body authorized to appoint a liquidator, stating the liquidator’s given name and surname, date of birth, birth number, permanent residence address, and the date the liquidator’s function commenced,
   • a power of attorney, if the proposal is filed by an authorized person.

    

   How to proceed

   1. Fill in the electronic form.
   2. Attach all required attachments.
   3. Sign the submission with a qualified electronic signature (KEP).
   4. Submit the form.

    

   Warning: For the electronic submission you need an ID card with a chip (eID)Opens in a new window and a qualified electronic signature (KEP)Opens in a new window. The submission cannot be sent without a KEP.

    

   Paper submission
   Deliver the proposal in person or by post to the district office in the region seat competent according to the registered office of the civic association, trade union organization, and employers’ organization (hereinafter the “registration authority, Department of General Internal Administration”).

   The proposal may be filed by:

   • the statutory body, or
   • an authorized person acting under a power of attorney.

   The authenticity of the signature does not need to be officially certified.

    

   State in the proposal:

   • the name, registered office, and company identification number (IČO) of the organization,
   • the name of the body that decided on the dissolution of the organization with liquidation,
   • the date the decision on the dissolution of the organization was adopted,
   • the date the organization entered liquidation,
   • details of the liquidator (given name and surname, date of birth, birth number, permanent residence address, date the liquidator’s function commenced).

    

   Attach:

   • the minutes of the body authorized to decide on the dissolution of the organization with liquidation (date of dissolution of the organization, date of entry into liquidation),
   • the minutes of the body authorized to appoint the liquidator (their personal data and the date their function commenced),
   • a power of attorney, if the proposal is filed by an authorized person.
6. 4a) — Wait for the registration authority’s response

   After receiving the proposal, the registration authority checks whether it contains all the required data and attachments.

    

   If the proposal is in order
   If the proposal meets all conditions, the registration authority processes it within 30 days of receipt. It delivers to the electronic mailbox of the organization or the authorized person a notice of the registration of the organization’s entry into liquidation in the Register of Non-Governmental Non-Profit Organizations, including the liquidator’s details.

    

   If the proposal contains deficiencies
   If the registration authority finds deficiencies, it will notify you of them and request that you remedy them. It delivers the notice to the electronic mailbox of the organization or the authorized person.

7. 3b) Merger

   You can file the proposal to dissolve electronically or in paper form.

    

   Good to know: A civic association may only merge with another civic association. A trade union organization and employers’ organization may only merge with another trade union organization and employers’ organization. It is not possible to merge a civic association with a trade union organization and employers’ organization.

    

   Prepare the merger agreement
   To merge organizations you need a merger agreement. The merger agreement must contain:

   • the identification of the parties,
   • details of the assets, liabilities, rights, and obligations of the dissolving organization,
   • the signatures of the statutory bodies of both parties.

    

   Electronic submission
   Fill in the electronic form Proposal to dissolve – civic association / trade union organization and employers’ organization.Opens in a new window

   The proposal must be signed by:

   • the statutory body, or
   • an authorized person acting under a power of attorney.

   Use a qualified electronic signature (KEP) to sign.

    

   Attach:

   • the merger agreement signed by the statutory bodies of both parties,
   • the minutes of the body of the dissolving entity authorized to decide on dissolution by merger,
   • the minutes of the body of the successor entity authorized to decide on the dissolution,
   • a power of attorney, if the proposal is filed by an authorized person.

    

   How to proceed

   1. Fill in the electronic form.
   2. Attach all required attachments.
   3. Sign the submission with a qualified electronic signature (KEP).
   4. Submit the form.

    

   Warning: For the electronic submission you need an ID card with a chip (eID)Opens in a new window and a qualified electronic signature (KEP).Opens in a new window The submission cannot be sent without a KEP.

    

   Good to know: For an electronic submission the administrative fee is reduced by half, i.e. €12.50. Trade union organizations and employers’ organizations are fully exempt from paying the administrative fee.

    

   Paper submission
   Deliver the proposal in person or by post to the district office in the region seat competent according to the registered office of the civic association or trade union organization and employers’ organization (hereinafter the “registration authority, Department of General Internal Administration”).

   The proposal may be filed by:

   • the statutory body, or
   • an authorized person acting under a power of attorney.

   The authenticity of the signature does not need to be officially certified.

    

   State in the proposal:

   • the name, registered office, and company identification number (IČO) of the dissolving organization,
   • the name, registered office, and company identification number (IČO) of the successor organization,
   • the date of the decision on the merger,
   • details of the merger agreement.

    

   Attach:

   • the merger agreement signed by the statutory bodies of both parties,
   • the minutes of the body of the dissolving entity authorized to decide on dissolution by merger,
   • the minutes of the body of the successor entity authorized to decide on the dissolution,
   • a power of attorney, if the proposal is filed by an authorized person,
   • confirmation of payment of the administrative fee in the amount of €25.

    

   Good to know: Trade union organizations and employers’ organizations are exempt from paying the administrative fee. You can pay the administrative fee using a Confirmation of payment of an administrative or court fee, available at branches of the Slovak PostOpens in a new window. You can also pay the fee at a self-service payment kiosk at the registration authority’s building.

8. 4b) Wait for the registration authority’s response

   After receiving the proposal, the registration authority checks whether it contains all the required data and attachments.

    

   If the proposal is in order
   If the proposal meets all conditions, the registration authority processes it within 30 days of receipt. It delivers to the electronic mailbox of the successor organization or the authorized person a notice of the dissolution of the organization by merger and of the deregistration of the dissolving organization from the Register of Non-Governmental Non-Profit Organizations.

    

   If the proposal contains deficiencies
   If the registration authority finds deficiencies, it will notify you of them and request that you remedy them. It delivers the notice to the electronic mailbox of the organization or the authorized person.

Proposal to deregister a civic association

1. When to use this guide

   Use this guide if you want to file a proposal to deregister a civic association, trade union organization, and employers’ organization from the Register of Non-Governmental Non-Profit Organizations after the completion of liquidation.

    

   Legislation

   The conditions for deregistering a civic association, trade union organization, and employers’ organization are governed by Act No. 83/1990 Coll. on the Association of Citizens, as amended.

    

   Important: You can file the proposal to deregister only after 6 months have elapsed from the date the notice of the organization’s entry into liquidation was published in the Commercial Bulletin (Obchodný vestník).

2. Step 1 — Find out who may file the proposal to deregister

   The proposal to deregister may be filed by:

   • the organization’s liquidator, or
   • an authorized person acting under a power of attorney.
3. Step 2 — Choose the method of submission

   You can file the proposal to deregister electronically or in paper form.

    

   Electronic submission
   Fill in the electronic form Proposal to deregister – civic association / trade union organization and employers’ organization.Opens in a new window

   The proposal must be signed by:

   • the liquidator, or
   • an authorized person acting under a power of attorney.

   Use a qualified electronic signature (KEP) to sign.

    

   Attach:

   • the liquidator’s final report on the course of the liquidation, stating the date the liquidation ended and the place (address) where the documents are archived,
   • the financial statements as of the day preceding the day of entry into liquidation,
   • the financial statements as of the day the liquidation ended,
   • a power of attorney, if the proposal is filed by an authorized person.

    

   How to proceed

   1. Fill in the electronic form.
   2. Attach all required attachments.
   3. Sign the submission with a qualified electronic signature (KEP).
   4. Submit the form.
   5. Pay the administrative fee based on the payment order, which will be delivered to your electronic mailbox after the submission is sent.

    

   Warning: For the electronic submission you need an ID card with a chip (eID). When submitting, you must sign the document with a qualified electronic signature (KEP). The submission cannot be sent without a KEP.

    

   Good to know: For an electronic submission the administrative fee is reduced by half, i.e. €12.50.

    

   Paper submission
   Deliver the proposal in person or by post to the district office in the region seat competent according to the registered office of the civic association, trade union organization, and employers’ organization (hereinafter the “registration authority – Department of General Internal Administration”).

   The proposal may be filed by:

   • the liquidator, or
   • an authorized person acting under a power of attorney.

   The authenticity of the signature does not need to be officially certified.

    

   State in the proposal:

   • the name, registered office, and company identification number (IČO) of the organization,
   • the date the liquidation ended,
   • the place (address) where the documents are archived.

    

   Attach:

   • the liquidator’s final report on the course of the liquidation (date the liquidation ended, place/address of document archiving),
   • the financial statements as of the day preceding the day of entry into liquidation,
   • the financial statements as of the day the liquidation ended,
   • a power of attorney, if the proposal is filed by an authorized person,
   • the issue number of the Commercial Bulletin in which the notice of the organization’s entry into liquidation was published,
   • confirmation of payment of the administrative fee in the amount of €25.

    

   Good to know: Trade union organizations and employers’ organizations are exempt from paying the administrative fee. You can pay the administrative fee using a Confirmation of payment of an administrative or court fee, available at branches of the Slovak Post.Opens in a new window You can also pay the fee at a self-service payment kiosk at the registration authority’s building.

4. Step 3 — Wait for the registration authority’s response

   If the proposal is in order

   • If the proposal meets all conditions, the registration authority processes it within 30 days of receipt.
   • It delivers to the electronic mailbox of the liquidator or the authorized person a notice of the organization’s deregistration from the Register of Non-Governmental Non-Profit Organizations.

    

   If the proposal contains deficiencies

   • If the registration authority finds deficiencies, it will notify you of them and request that you remedy them.
   • It delivers the notice to the electronic mailbox of the liquidator or the authorized person.